Digital data rooms became widely used rather fast. They make the distribution of the information easy and fast. Moreover, this virtual meeting room offers the chance to create better communication within employees and investors and develop the teamwork in the enterprise. Virtual meeting rooms are a secure and structured place where companies can handle a lot projects at the same time. But whilst most of the users limit themselves with obvious instruments, online repositories have much more to offer. There are several unusual features that digital data rooms providers offer their users. Using them businessescan boost their processes even more. So let’s take a look at these features.
“Email In”
Email is a basic application pre-installed on pretty much any gadget. So it is extremely effortless to reach the inbox or send an electronic letter. That’s why we use this tool pretty much all the time. Thus, it’s only logical for deal room providers to offer the “Email In” feature that helps uploading files to the electronic data room directly from the email. This tool helps saving time and knocks out all the hassle from the upload process.
Additionally, this tool simplifies the process of the interaction with a online deal room for those who are not that good in technologies. Being able to use the already familiar app they won’t slow down the workflow of the whole business. Uploading documents using this feature all members of the corporation will be able to contribute to the flow of the data.
“View As”
One of the most significant advantages online deal rooms have is an outstanding security. And the most important part is that users can be in charge of the security of their uploaded documents. But it is also important to have an ability to check if things are set up precisely. The “View As” tool allows entering the deal room as if you are some other team member or group of users with a certain amount of access. It helps to be sure that they will see more than they are meant to see and avoid unpleasant situations related to the data leak.
Q&A on Virtual Data Room
Thisfeatureis amazing for lifting the teamwork. It will let solving questions during the deal and making sure everyone is pleased with how things are going. The Q&A tool obviously should be used during M&A and other actions that involve numerous discussions on different topics. With this instrument, team members can be sure they all are on the same page and no one is missing something.
Watermarks
Even though a lot of deal rooms providers see watermarks as one of their biggest instruments, this feature consistently get overlooked. It is quite a mistake to not to use this tool. With a watermark, team members can protect their information from theft and illegal use. If there is any tool in a electronic data room – you have to at least test it. Providers give a broad variety of features to fulfil the needs of every firm. So every client can actually make their own exclusive data room, using a certain set oftoolsand gain from using VDR sharefile vdr as much as possible.